Martin University
Facility Rental
Facility Rental
Located on Indianapolis' urban east side, Martin University provides a welcoming and convenient location for conferences and special events. We offer multipurpose and classroom spaces. Martin University's event coordination team will help you identify your event requirements.
Facility Rental Policies
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Two-week advanced notice is required to reserve space for all University-affiliated groups. Four-week advanced notice is required to reserve space for any external group to the University. Any request not providing the required advanced notice will only be considered if time permits.
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Facility access will be permitted fifteen (15) minutes before and after the rental. Access to space will be permitted for the reserved time only. Please include setup and strike times into your rental request.
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Martin University handles the set up of University provided tables and chairs.
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Martin University does not provide catering services. For events requiring outside catering services, the caterer must provide a copy of their vendor's license.
Black-Out Dates
As the University develops its yearly Academic and Activities Calendars, the University may not be able to accommodate your request for space. Some of those dates are identified below.
Black-Out Dates 2023-2024
January 1 - 2
January 16
March 13 - 18
April 7
April 9
May 25 - 28
May 29
June 18 - 19
July 4
September 2 - 4
October 15-21
November 20 - 25
Dec 18 - 31
Fee Schedule
Items included in your rental fee are listed as follows:
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Martin University-owned tables and chairs up to 400 people with black table linen
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PC & LCD Projector
Additional charges apply for the following:
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University A/V Contractor
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Room Set-up & breakdown
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Additional security
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Additional fees will be assessed for early opening or late closing beyond regular business hours.
A non-refundable deposit of $300.00 is required to reserve space. University departments are exempt from paying a deposit.
Reservations with a total invoice below $300.00 do not require a deposit.
Full payment is required for the balance within the contract prior to accessing the facility. Arrangements for final payment, entrance to the facility and other considerations must be made at least four business days prior to rental. Failure to meet this deadline may result in cancellation.
Submission of a rental request does not guarantee a confirmed rental. Requests will be reviewed, and a response will be provided within a week of the submission.
Upon approval of your request, a rental agreement will be developed, including all applicable fees and due dates.